Board Meeting Minutes- April 28, 2025

Monday, April 28, 2025 at 5:00 PM | 601 Cherokee Leavenworth, KS 66048-0576

Directors in Attendance

• Richard Gervasini
• William Daniels
• Eric Peterson
• Chad Lough
• Nick Poff

Directors Absent (Excused)

• None

Staff in Attendance

• Dana Splichal, Finance Manager
• John Hodgden, Distribution Manager
• Neil Seichepine, Treatment Manager
• Britni Huff, Staff Engineer

Others in Attendance

• Tiffany Fling, 1136 Quincy

Director Gervasini called the meeting to order at 4:56 PM.

Director Gervasini noted that a quorum was present.

Ms. Fling was in attendance to discuss the handling of an insurance claim by Cincinnati Insurance after her basement flooded due to a main break.

Director Peterson requested an agenda item for next meeting regarding construction and cleanup of customer yards.

Director Gervasini requested that Ms. Fling and our insurance representative, J.R. Reilly, attend the next board meeting.

Upon motion from Director Poff and seconded by Director Peterson, motion passed 5-0…

RESOLVED (No. 15573), that the Board approved minutes from April 14, 2025.

Upon motion from Director Peterson and seconded by Director Lough, motion passed 5-0…

RESOLVED (No. 15574), that the Board approved the consent agenda as presented.

Upon motion from Director Peterson, seconded by Director Daniels, motion passed 5-0…

RESOLVED (No. 15575), that the Board approved the March 2025 Financial Statements.

The Distribution Manager presented a proposal from J & J Survey, LLC to provide land surveying services associated with the Lawrence Avenue Water Line at a cost of $30,720. John reported that we have worked with this company through various engineering firms on previous projects.

Discussion was held.

Upon motion from Director Peterson, seconded by Director Daniels, motion passed 5-0…

RESOLVED (No. 15576), that the Board accepted the proposal from J & J Survey, LLC at a cost of $30,720 for a topographic survey.

Tabled until May 12, 2025 Board meeting.

Administration

1. March Financial Statements
2. BS&A Software -
   1. Looking at new bill design with BS&A
   2. Christine and I continue to answer questions for the conversion
   3. Met with InfoSend sales rep and project manager
3. Audit has been through the partner review stage so hopefully answering their final questions now
4. New rates have gone into effect and the customer service team has had many questions and complaints already
5. Heather Allison and Lisa Didde attended a job fair representing Leavenworth Waterworks
6. Attended the South Treatment Plant tours on April 15th and 22nd
7. Attended plant technology presentation
8. Attended State of the City address

Distribution

Water Distribution Projects

1. Lead & Copper Service Inventory
   • Total 11/37 for the year.
2. Lecompton Water Main Replacement (2023)
   • MCON started, pipe on 92 HWY installed. Tie-In and West Bound 12" Started.
3. Mount Olivet Project
   • DN Tanks on-site, layout work in-progress, hoping to have started tying rebar by the 28th.

Water Distribution Operations

1. Zero water main breaks since last meeting!
2. Completed final walkthrough of the Transmission Mains to MO Tank. Hettinger is currently
   finishing the project completion punch-list, still working on specific quantities for the final pay
   app.
3. Proposal from J and J Survey for the Lawrence Ave. job. We will start the in-house design soon after receiving the survey.
4. Ms. Fling, the resident of 1136 Quincy (home flooded in February) would like to speak with the board about her experience with our insurance adjuster.

Water Treatment

Ohio Street Booster Station

1. Nothing new to report.

North Plant Summary

1. HTE is preparing to start the dryer project.

South Plant Summary

1. C & B is installing HSP #3 after refurbishing.
2. C & B installed new motors and pumps at lagoons. New piping structure to follow.
3. Held Zoom meeting with Carollo to inquire about alternatives for the South Plant Resiliency Project.

General Manager

• Water Tank Project
• Contract #1 Pipeline: Final walk-thru with Hettinger, McClure Engineering, and KDHE held on the site, April 22nd.
• Contract #2 Tank: DN Tank is on site working on their layout.
• South Treatment Plant Resiliency Project
  • Congressman Schimdt visited the South Treatment Plant April 22nd.
  • Tenpenny Law submitted the CDS Grant application to Senator Moran’s office on April 23th.
  • Considering an application to KDEM under the Hazard Mitigation Grant Program for the Design Engineering portion of the Project.
• Had a couple of phone conversations with the Chair of Platte County RWD #3 about potential wholesale water supply. They are currently doing a due diligence review of their options. Also had a short conversation with Col. Moiser and John Burns about sale of water to Fort Leavenworth via American Water.
• Reminder: Filing for positions on November election ballot is in June.

Upon motion from Director Peterson, seconded by Director Poff, motion passed 5-0.

Director Gervasini adjourned the meeting at 6:12 PM.