Board Meeting Minutes- August 11, 2025

Monday, August 11, 2025 at 5:00 PM | 601 Cherokee Leavenworth, KS 66048-0576

Directors in Attendance

• Richard Gervasini
• William Daniels
• Eric Peterson

Directors Absent (Excused)

• Chad Lough
• Nick Poff

Staff in Attendance

• Joel Mahnken, General Manager
• Dana Splichal, Finance Manager
• John Hodgden, Distribution Manager
• Britni Huff, Staff Engineer

Others in Attendance

• None

Director Gervasini called the meeting to order at 4:56 PM.

Director Gervasini noted that a quorum was present.

None

None

Upon motion from Director Daniels and seconded by Director Peterson, motion passed 3-0…

RESOLVED (No. 15602), that the Board approved minutes from July 28, 2025.

Upon motion from Director Peterson and seconded by Director Daniels, motion
passed 3-0…

RESOLVED (No. 15603), that the Board approved the consent agenda as presented.

Our Attorney has just today received some details to be included in the response. If possible to recess tonight’s meeting until 10 am Wednesday morning at the STP, the Board can address it at that time.

Administration

1. Software conversions:
   • BS&A Software – go live date July 28th
   • Conversion team has been on site for 3 weeks now. Lots of hiccups, several speed bumps and detours, but the implementation team we have with us is awesome.
   • They will continue to be onsite the week of the 11th and then remote the week of the 18th and will be back with us for a week in September as a post go-live for questions and follow-ups.
2. New bill format, late fees, and grace period have been rolled out and customers have received the new bills and late notices.

Distribution

Water Distribution Projects

1. Lead & Copper Service Inventory
   • Total 22/37 for the year.
2. Lecompton Water Main Replacement (2023)
   • Eastern 12” line to the booster installed and tied in to BPS.
3. Mount Olivet Project
   • External shotcrete mostly finished, interior work currently, will have a final walk through before we start filling.
4. Lawrence Ave
   • Survey complete, Britni has started drawing.
5. Annual Free Chlorine burnout scheduled, purchasing systems notified.

Water Distribution Operations

1. 428 Muncie 10” main break/complications.
2. Working with Dana and Admin on the implementation of the new software.

Water Treatment

Ohio Street Booster Station

1. Nothing new to report.

North Plant Summary

1. The plant will be offline every Tuesday & Wednesday until further notice.
2. Prepared 2026 Budget
3. Finishing Risk & Resilience

South Plant Summary

1. General Elevator finished the repairs needed on the freight elevator.
2. Prepared 2026 Budget
3. Looking over ERP

General Manager

• Water Tank Project
  • Contract #1 Pipeline: Working on Final Payment with Attorney.
  • Contract #2 Tank: DN Tank is continuing ahead of schedule.​
• South Treatment Plant Resiliency Project
  • Chad Tenpenny reported our CDS grant application’s progress to “Community Supporters”. Urged continued support through the federal appropriations process.
  • He has arranged for Senator Marshall to tour STP on August 13th who wished to learn more about our project.
  • I submitted a grant application on August 5th to Google. They are providing support to projects that demonstrate water conservation, efficiencies, recharge, etc., to compensate for new data center’s water consumption.
  • Am reviewing a NOFO for a potential grant through EPA, specifically for midsize and large water utilities.
• Prepared and sent letter of response to owners of 0000 Michals Road, no response to date.
• Working on the 2026 budget preparation.
• The Kansas Water Office has opened the application period for the State’s HB 2302 grants. Planning on submitting several water main replacement projects.
• Was asked to attend the August 20th Kansas Water Authority meeting in Manhattan on behalf of the Missouri Regional Advisory Committee.

The Board reconvened on August 13, 2025 at the South Treatment Plant. Director Gervasini called the meeting to order at 10:10 AM. Directors Gervasini, Peterson, and Daniels were in attendance along with the General Manager, Distribution Manager, and Treatment Manager.

Upon motion from Director Daniels, seconded by Director Peterson, the board recessed the meeting to 10:00 AM on Wednesday, August 13, 2025, to be held at the South Treatment Plant. Motion passed 3-0.

The Board considered the letter drafted by our Attorney at Crow & Associates. After a short discussion and clarification of certain paragraphs, the board approved the content of the letter to Hettinger Excavating’s attorney.

Upon motion from Director Peterson and seconded by Director Daniels, motion passed 3-0…

RESOLVED (No. 15604), that the Board approved the terms and conditions outlined in a letter dated August 13, 2025, to the Attorney’s for Hettinger Excavating, Bateman Law Group, to finalize the water transmission mains to Mount Olivet Ground Storage Reservoir Project.

The Board met with US Senator Roger Marshall to tour the South Treatment Plant and explain our proposed expansion project.

Upon motion from Director Daniels, seconded by Director Peterson, motion passed 3-0.

Director Gervasini adjourned the meeting at 11:10 PM.