Board Meeting Minutes- November 24, 2025

Monday, November 24, 2025 at 5:00 PM | 601 Cherokee Leavenworth, KS 66048-0576

Directors in Attendance

• Richard Gervasini
• Eric Peterson
• Nick Poff
• Chad Lough
• William Daniels

Directors Absent (Excused)

• None

Staff in Attendance

• Joel Mahnken, General Manager
• Dana Splichal, Finance Manager
• John Hodgden, Distribution Manager
• Neil Seichepine, Treatment Manager

Others in Attendance

• Camalla Leonhard (Director-Elect)

Director Gervasini called the meeting to order at 5:00 PM.

Director Gervasini noted that a quorum was present.

None

Director Peterson noted that he would like the Leavenworth Waterworks to attend the Leavenworth County Fair again.

Upon motion from Director Lough and seconded by Director Peterson, motion passed 5-0…

RESOLVED (No. 15627), that the Board approved minutes from November 10, 2025.

Upon motion from Director Peterson and seconded by Director Lough, motion passed 5-0…

RESOLVED (No. 15628), that the Board approved the consent agenda as presented.

Upon motion from Director Lough and seconded by Director Poff, motion passed 5-0…

RESOLVED (No. 15629), that the Board approved the October Financial Statements.

The General Manager presented a draft of the Request for Qualifications for Engineering Services for the South Treatment Plant Project. He noted that it is still a work in progress, but the final page is a rough schedule for getting the design work started. He requested the Board’s input with any questions, comments, or suggestions.

He also asked if any of the Directors are interested in participating in the interviews we are planning. Noted that up to two Directors could participate without violating the KOMA requirements.

Interest was expressed by Directors Peterson, Poff and Daniels but requested additional information.

No action taken.

The General Manager presented Directors Lough and Gervasini plaques and appreciation for their service on the board.

Administration

1. October financial statements
2. Continue review of new board member packet
3. Continue review of job descriptions
4. Working on employee appreciation day for 2026
5. Working with team on 2025 Holiday party

Distribution

Water Distribution Projects

1. Lead & Copper Service Inventory
   • Total 31/37 for the year.
   • All unknown/galvanized service line mailers sent.
2. Mount Olivet Project
   • In use, project walkthrough 11/24/2025
3. Lawrence Ave
   • 3rd Draft Complete, in review.

Water Distribution Operations

1. No main breaks since our last meeting.
2. Replaced two broken valves identified by the valve exercise program.

Water Treatment

Ohio Street Booster Station

1. Nothing new to report.

Treatment Summary

1. Capital Electric replaced 10 poles at the wellfield. (2025 CIP for South Plant)
2. R.E.Pedrotti continues to tie in new SCADA with existing hardware/software.
3. Held a discussion with staff regarding the North Plant shutdown for the winter.

Board discussion held on the seasonal closing of the North Treatment Plant.

General Manager

• KMU Safety Training held on November 10th on “Trenching and Shoring”.
• Water Tank Project
  • Contract #2 Tank: DN Tank has scheduled a final inspection for their work on November 21st at 2 pm. (Contracted substantial completion January 10, 2026 and final completion February 10, 2026.)
• South Treatment Plant Resiliency Project
  • Waiting on the Federal Appropriations process. CDS Grant is still in the hunt and we may know something by end of the year.
  • Prepared a draft of the Request for Qualifications for engineering services.
• Reviewing Plans & Specifications for the Lawrence Ave./9th St. WMR Project.
• Centennial Bridge Project (D-Main) plans are at 60% completion level and have been submitted to KDOT by MEC.
• Staff continues to work on the 2025 update of our Risk and Resiliency Assessment and Emergency Operation Plan.
• Notified rural water districts and FCI-Leavenworth of the April 1, 2026 rate adjustment.
• Began working on this year’s PDH required for engineering license.

The GM further noted that he discussed a ribbon cutting with Chad Tenpenny at the Mount Olivet tank and inviting State and Federal legislators, as well as representatives of the Bureau of Prisons. Noted that Tenpenny is on the Schmidt reelection finance team.

Discussed the KDOT bridge project and shared that KDOT has not addressed full payment or safety measures. Director Peterson requested contacting our attorneys. Director Gervasini suggested contacting our State Senator.

The GM added that he will be attending the Missouri River Advisory Committee on December 2nd.

Upon motion from Director Peterson, seconded by Director Poff, motion passed 5-0.

Director Gervasini adjourned the meeting at 5:40 PM.