Board Meeting Minutes- July 28, 2025

Monday, July 28, 2025 at 5:00 PM | 601 Cherokee Leavenworth, KS 66048-0576

Directors in Attendance

• Richard Gervasini
• Nick Poff
• William Daniels
• Eric Peterson

Directors Absent (Excused)

• Chad Lough

Staff in Attendance

• Joel Mahnken, General Manager
• Dana Splichal, Finance Manager
• John Hodgden, Distribution Manager
• Neil Seichepine, Treatment Manager
• Britni Huff, Staff Engineer

Others in Attendance

• Thomas Koch, 513 Olive St

Director Gervasini called the meeting to order at 5:00 PM.

Director Gervasini noted that a quorum was present.

The General Manager discussed the email received from the property owner of 00000 Michals Road. This property is served by a 2.25 inch line obtained from RWD # 8 in 2005. The acceptance of the line placed some limitations such as no new meter taps, unless the pipe is replaced with an 8-inch line. Also, the Line Extension Policy from 1978 is still in effect. The Board directed the General Manager to send a letter to the property owners explaining the Board’s position.

None

Upon motion from Director Poff and seconded by Director Daniels, motion passed 4-0…

RESOLVED (No. 15599), that the Board approved minutes from July 14, 2025.

Upon motion from Director Peterson and seconded by Director Daniels, motion passed 4-0…

RESOLVED (No. 15600), that the Board approved the consent agenda as presented.

Upon motion from Director Poff and seconded by Director Peterson, motion passed 4-0…

RESOLVED (No. 15601), that the Board approved the June Financial Statements.

Upon motion from Director Poff and seconded by Director Daniels, motion passed 4-0…

RESOLVED (No. 15602), that the Board approved the June 2025 Target Cash Reserves Report

Administration

1. June financial statements
2. Software conversions:
   • BS&A Software – go live date July 28th
     1. Continuing to work with the conversion team
        • Bi-weekly meeting to discuss status and questions
        • Meeting with key members weekly
        • On-site training began July 21st and we had Abby with BS&A onsite through the 23rd.
          • Various training classes occurred over the 3 days for the different
            teams and modules
     2. The final data grab occurred on the 23rd and the BS&A conversion team worked in the background to convert to the BS&A software.
   • InfoSend
     1. First bill will be sent out on July 31st
   • Customer portals in process to update with all the changes – will be using the BS&A customer portal for payments and Neptune’s My360 for usage.
   • Communications:
     1. Continue communicating with customers who call in for an extension that they will no longer have to do after this month.
     2. Updating website for new customer information and new bill format
     3. Scheduled various notifications in Facebook, on letters/bills, and sent out several emails to announce changes.

Distribution

Water Distribution Projects

1. Lead & Copper Service Inventory
   • Total 20/37 for the year.
2. Lecompton Water Main Replacement (2023)
   • West most pipeline substantially completed, services active, began fusing for East section, temporary feed in place.
3. Mount Olivet Project
   • Tank cable wrap/shotcrete in progress; pics shared
4. Lawrence Ave
   • Survey complete, Britni has started drawing.

Water Distribution Operations

1. No main breaks since our last meeting.
2. Working with Dana and Admin on the implementation of the new software.

Water Treatment

Ohio Street Booster Station

1. Nothing new to report.

North Plant Summary

1. The plant will be offline every Tuesday & Wednesday until further notice.
2. Possible new employee going through our hiring process.

South Plant Summary

1. Finished online classes for Operations & Management.
2. Attended BS & A training for the new office program.

General Manager

• KMU Safety Training held July 14th on “Harassment Free Workplace”.
• Water Tank Project
  • Contract #1 Pipeline: Waiting on Final Payment.
  • Contract #2 Tank: DN Tank is continuing ahead of schedule.
• South Treatment Plant Resiliency Project
  • Chad Tenpenny reported our CDS grant application is still in the Appropriations process.
• MCON is a little over half complete on the Lecompton WMR project and Change Order No. 1 has been executed.
• Working on updating spreadsheets for the 2026 budget preparation.

At 5:45 pm, the Board moved to enter an Executive Session to discuss a pending legal matter with Attorney Noah Scrimsher. The Board voted to enter Executive Session with the following individuals in attendance: Attorney Noah Scrimsher, General Manager Joel Mahnken, Finance Manager Dana Splichal, Treatment Manager Neil Seichepine, Distribution Manager John Hodgden, and Staff Engineer Britni Huff.

Upon motion from Director Daniels, seconded by Director Poff, motion passed 4-0.

RESOLVED (No. 15603), that the Board recess the regular meeting to enter Executive Session to discuss legal matters pursuant to Attorney-Client privilege for thirty minutes.

At 6:15 pm, the Board ended the executive session and resumed the regular meeting

Upon motion from Director Daniels, seconded by Director Poff, motion passed 4-0.

RESOLVED (No. 15604), that the Board end the executive session and resume the regular meeting

No further action was taken

Upon motion from Director Daniels, seconded by Director Poff, motion passed 4-0.

Director Gervasini adjourned the meeting at 6:28 PM.